Turn insurance paper checks & EOBs into posted payments
Vault gives every location a dedicated PO box and automates everything that happens after a check arrives — extraction, matching, deposit, and posting.
Trusted by 3000+ practices · 99.8% posting accuracy · Automatic junk mail filtering
Your Billing Team wasn't Hired to Sort Mail
Today, every insurance check that arrives at your DSO triggers a chain of manual, error-prone steps that consume skilled staff hours, delay your AR, and break down further as you scale.
Received
Check and EOB have arrived at the PO box.
Deposited
Funds are processed via Image Cash Letter.
Reconciled
The software has successfully matched the payment to the claim.
Transferred
Funds have been securely settled into your specific bank account.
Your billing team wasn't hired to sort mail
We provide a dedicated PO box for your insurance checks. Everything that happens next is handled by Vault AI.
Book a Demo1
Receive
Insurance checks and EOBs arrive at your dedicated PO box. Junk mail is filtered automatically.
2
Extract & Match
AI reads every check and EOB, identifying the payer, patient, location, and payment details.
3
Deposit
Payments are matched to claims, deposited electronically, and prepared for posting.
4
Post
Payments are automatically posted to your PMS and tracked through reconciliation.
How Vault AI Works
We provide a dedicated PO box for your insurance checks. Everything that happens next is handled by Vault AI.
Book a Demo1
Receive
Insurance checks and EOBs arrive at your dedicated PO box. Junk mail is filtered automatically.
2
Extract & Match
AI reads every check and EOB, identifying the payer, patient, location, and payment details.
3
Deposit
Payments are matched to claims, deposited electronically, and prepared for posting.
4
Post
Payments are automatically posted to your PMS and tracked through reconciliation.
Know Exactly Where Every Payment Stands
Most bank lockboxes stop at deposit confirmation.
Vault AI gives you real-time visibility into every step of the payment journey.
Vault AI gives you real-time visibility into every step of the payment journey.
Received
Check and EOB have arrived at the PO box.
Deposited
Funds are processed via Image Cash Letter.
Reconciled
The software has successfully matched the payment to the claim.
Transferred
Funds have been securely settled into your specific bank account.
Enterprise-Ready Security
Vault AI is built with enterprise-grade security and compliance standards, including:
Built for the operational and security needs of modern DSOs and Dental Groups.
FAQ
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See what Vault does for your group
In a 30-minute demo tailored to your DSO, we'll show you the exact workflow for your PMS, walk through implementation, and give you a custom estimate based on your location count.
